Fire Hall Usage Terms & Policies

Fire Hall Usage

A hall use fee and a security deposit is required with this Agreement. $100 deposit is due within one week of requesting hall use and remaining balance is due one month prior to the event. If payment is not received per this schedule, the reservation will be cancelled. 

The Security deposit will be refunded AFTER the Hall Use Chair completes a full inspection of the grounds and building to confirm that the grounds and building were left in a satisfactory and clean condition. The responsible party shall leave the building and grounds in a broom clean condition after use. Any cost incurred by the Department for cleaning and/or damage will be deducted from the security deposit, with the party using the Hall and grounds responsible for the remaining balance. Fees charged by the Hall Use Chair for cleanup of grounds and buildings are subjected to change without notice. 

The Kitchen is made available as is, and the party using the Hall is responsible for providing all utensils, pots and serving items. 

NO ALCOHOLIC BEVERAGES MAY BE SOLD ON THE PREMISES. On request, and with prior approval, the party using the Hall and grounds may serve alcoholic beverages, agreeing to assume full liability and to indemnify and hold the Department harmless. No person under the age of 21 may consume, serve, or possess alcoholic beverages on the premises. 

No tacks or tape to be placed on wall or ceilings. No changes or alterations to the Hall and/or grounds. No confetti allowed in Hall and/or grounds. 

In the event of an emergency, the Fire Department has priority of use of the Hall, subject only to return of the Hall Use Fee and Security Deposit. 

Any violation of this Hall Use Agreement and Hall Use Rules posted will result in a cancellation of this agreement, without refund of the hall use fee and/or security deposit, 

A separate COVID-19 compliance addendum is a part of this agreement.

COVID-19 POLICY

As the Responsible Party, I agree: 

[1]  That my use of the Fire Hall will be in compliance with CDC and NYS Department of Health (NYSDOH) COVID-19 standards, including occupancy limitations, social distancing, cleaning, and food and beverage services. 

Presently, and subject to change as directed by CDC/NYSDOH/Governor's Executive Orders: 

• Fire Hall occupancy is limited to 85 people; 

• Proper table spacing of not less than 6 feet between each table is required; 

• All food and beverage consumption must be at tables. All food must be tabled served; 

• A sign in sheet for all attendees is required to assist with contact tracing; 

• All attendees must have proof of a recent negative test result or proof of immunization to attend; 

• All persons in the Fire Hall must wear mask/facial covering: 

• Social distancing (6 feet) is required except when seated at tables; 

• All tables, chairs, and counter surfaces must be cleaned and disinfected with an EPA approved disinfectant before and after use; 

• A hand sanitizer (at lest 60% alcohol) must be provided and available for all attendees. 

The above requirements are subject to change, as directed by NYSDOH and/or by Governor's Executive Order. As a reference, additional COVID-19 guidance/requirements may be obtained from: NYSDOH (Interim Guidance for Food Services). 

Questions? Contact Tammy Whitman at (518 ) 495 - 9563 or  stephentownfirehall@gmail.com.

Agreement forms with fees made payable to the SVFD should be mailed to: Tammy Whitman,  16547 NY 22, Stephentown, NY 12168.

View photos of the Fire Hall.